Visual job pipeline
Lead → Booked → In Progress → Done → Paid. Drag a job across, and everything downstream follows.
Cleaning business software that does not charge per cleaner
Jobs, clients, quotes, invoices and expenses in one app, with your whole crew included in the price. Offer a clean to everyone and the first person free takes it — no ringing round.
No card required · Cancel in one click
- Cleaners and subcontractors included
- Before-and-after photos on every job
- Reports your accountant can file
- No card needed to start
What actually goes wrong in a cleaning round
“The software bill goes up every time I take someone on.”
Most tools in this category price per login, and a login means anyone who signs in — your cleaners, your subcontractors, the person doing the books. Here the seats come with the plan. Adding a cleaner changes nothing on the invoice.
“I ring five people to fill one clean.”
Offer the job instead. Everyone sees it at once, the first person free takes it, and exactly one of them gets it however many tap at the same moment. Nobody can take a clean on top of one they already have.
“I don’t know which clients actually make money.”
Two houses that both pay €75 are not the same job if one takes 2.5 hours and the other 3.5 and is twenty minutes further out. Costs sit against the job, so profit is per client and per clean — not a number you find out in March.
“The client says it wasn’t done properly and I can’t prove otherwise.”
Before-and-after photos attach to the job with the time and the person who took them. The argument ends in ten seconds instead of costing you the contract.
“Half of Saturday goes on invoices.”
The invoice builds from the finished clean in one step, carries your VAT number and rate, and goes out by email or WhatsApp. The ones that go unpaid get chased on a schedule without you writing the message.
“My jobs are in one app and my books are in another, and the sync keeps breaking.”
There is no sync to break. Income, expenses, receipts and the tax report live in the same app as the work, because the bridge between two products is the thing that drops line items.
A Tuesday, start to finish
- 07:40A regular cancels. You offer the slot to the crew from the van; someone picks it up before you’ve pulled off.
- 09:15New enquiry from a Facebook ad lands in the pipeline as a lead, not in a message thread.
- 11:00Quote for a deep clean out as a PDF in under a minute, with your terms on it.
- 14:30A cleaner finishes, uploads before-and-after, and the hours are on the job already.
- 16:00Photograph the wholesaler receipt. It files itself against the right category.
- 18:20Invoice the day’s work in one pass. Two overdue ones get chased without you writing anything.
The real problem is not knowing what is going on in your own business
Everything else follows from that. If you cannot see it, you cannot price it, chase it, or tell who is carrying the work.
- Do you actually know what you made last month?
- Not turnover — what was left. Income, costs and the margin on every job in one place, so the answer is a screen rather than an evening with a bank statement.
- You pay a manager. Can you see what they did?
- Leads handled, how fast they answered, what converted. From the record, not from their summary of it.
- Which of your clients are still short?
- One definition of unpaid across every screen, and the late ones chased on a schedule with the message already written.
- Did anybody actually go to that job?
- When it was taken, when it started, when it finished, and the photos from while they were there.
- Are you pricing the work right?
- What you quoted sits next to what it took. After a dozen jobs you are pricing from your own history instead of hoping.
Numbers from what people did, not from what they reported
Most tools tell you what somebody typed into them. These figures come off the work itself: the moment a job was taken, the moment it was started, the moment it was finished, the hours that fall out of that, and the photos attached while the person was standing there.
Nobody writes their own report card. That is the difference between a dashboard you believe and one you argue with.
Per-person performance reporting is on the Business plan. Job records, timings and photo proof are on every plan.
For anyone running a crew
Stop ringing round to fill a job
The job goes to the whole crew at once and the first person free takes it. No calls, no group chat you have to keep track of afterwards.
- 01
You add the job
Client, address, time, price. Thirty seconds, from the van.
- 02
The whole crew sees it
One offer to everyone instead of five messages sent one at a time. Their phone buzzes.
- 03
The first one free takes it
Exactly one person gets it, however many tap at once — and nobody can take a job on top of one they already have.
- 04
You find out without asking
It shows who took it. If nobody does, you hear about it in hours, not on the day.
And your crew does not cost extra
Most tools in this category price per user, and “user” means anyone with a login — your crew, your subcontractors, the person in the office. The bill grows every time you hire.
Here the seats come with the plan. €99 a month covers up to 20 people, and the price is the same whether 20 of them are working today or two.
Everything the job needs, in one app
Stop paying for five tools that do not talk to each other.
Clients that remember
Every job, quote and invoice against the client, with what they still owe you on the same screen.
Money in and money out
Income and expenses, split by job or general, receipts photographed and attached as you go.
Reports your accountant can use
Tax report, profit by job and client, exported to Excel, CSV or PDF at the end of the quarter.
See the trend, not just today
Revenue, expenses and profit by day, week, month or year — so a bad week reads as a bad week, not a crisis.
A crew, when you have one
Invite people, set what they can see, and let workers claim jobs, run a timer and upload proof from their own phones.
Built in, not sold separately
An assistant that has read your books
It sees your pipeline, your invoices, your expenses and your crew — and answers the questions a good business partner would.
- “Who owes me money and how late are they?”
- “Which of these leads should I ring first?”
- “Am I actually making anything on recurring cleans?”
- “Photograph this receipt and file it against yesterday's job.”
Ask by typing, by voice, or by photographing something. It advises and drafts — you stay the one who decides. Included from the €19 plan, not held back for an enterprise tier.
Simple pricing. No surprises.
14 days free on Autopilot, no card required. Change plan or cancel any time.
Solo
Work, instead of doing paperwork
€19/mo
€16/mo billed yearly
One person
- Clients, pipeline and calendar
- Quotes, invoices and expenses
- AI assistant — ask, dictate, or photograph a receipt
- Reports and export for your accountant
Most popular
Autopilot
The app does the chasing, not you
€49/mo
€41/mo billed yearly
Up to 5 people
- Everything in Solo
- Chases unpaid invoices for you, on a schedule
- Confirms tomorrow's jobs with the client
- Pay-now link on every invoice
Team
Keep everyone pointed the right way
€99/mo
€83/mo billed yearly
Up to 20 people
- Everything in Autopilot
- Worker app — claim, timer, photos
- Permissions per person
- Shared calendar and who is free when
Business
See where the money leaks
€199/mo
€166/mo billed yearly
Up to 50 people
- Everything in Team
- Profit by service, client, worker and location
- Manager performance — leads handled, response time, conversion
- Worker performance — on time, complaints, rework
cleaning business software — questions
Does OlasBoard charge per cleaner?
No. Each plan includes a number of seats — 5 on Autopilot, 20 on Team — and the price does not move when you hire. Compare that with per-user pricing, where a login means anyone who signs in, including subcontractors and office staff.
How do cleans get to my cleaners?
Two ways. Assign a job to a named person, or offer it to the whole crew and let the first one free take it. Offering is the one that saves you the phone calls: everyone is notified at once, exactly one person gets it, and nobody can take a clean that overlaps one they already hold.
Can I use it on my own before I hire anyone?
Yes, and crew features stay hidden until you actually add someone. A sole trader is not looking at screens built for a team they do not have.
Does it handle recurring cleans?
Yes. Repeat work is set up once, and invoices can repeat with it rather than being retyped every fortnight.
What about VAT and my accountant?
Invoices carry your VAT number and rate. Expenses are categorised with receipts attached as you go, and the tax report exports to Excel, CSV and PDF in the shape an accountant expects.
Can my cleaners use it without training?
The worker view is deliberately thin: the jobs that are theirs, a claim button, a timer, and somewhere to put the photos. There is nothing else on the screen to get wrong.
Stop running the business
out of your head
14 days of the Autopilot plan, free. No card, no call, no setup project — you can have your first quote out this afternoon.
Or try the demo logins first — they run on sample data and never touch a real account.