Visual job pipeline
Lead → Booked → In Progress → Done → Paid. Drag a job across, and everything downstream follows.
Job management software for UK cleaning companies and trades
Quotes out in a minute, jobs on a board, invoices chased for you, and expenses receipted and categorised ready for your VAT return — from a phone on site, not a laptop at midnight.
No card required · Cancel in one click
- VAT-ready exports for your accountant
- Your data stays in the EU
- No card needed to start
- Cancel in one click
One thread, followed all the way to the money
Most tools cover one piece and hand you back to a spreadsheet for the rest. This follows the whole job.
- 01
An enquiry arrives
From a call, a WhatsApp, a form or an ad. It lands in the pipeline as a lead instead of in your head.
- 02
It becomes a quote
Line items, your terms, your logo. Out as a PDF by email or WhatsApp in under a minute, from the van.
- 03
It becomes a booked job
On the calendar, with the client, the address and the price. Clashes and travel gaps get flagged before you agree to them.
- 04
The work gets done
Claim it, start the timer, photograph before and after, finish. Hours and pay are worked out the same way whoever pressed the button.
- 05
It gets invoiced and paid
Invoice from the job in one step, part payments tracked, and the app chases what is late so you do not have to.
- 06
You see what you made on it
Costs and expenses sit against the job, so profit is per job and per client — not a number you find out in March.
The real problem is not knowing what is going on in your own business
Everything else follows from that. If you cannot see it, you cannot price it, chase it, or tell who is carrying the work.
- Do you actually know what you made last month?
- Not turnover — what was left. Income, costs and the margin on every job in one place, so the answer is a screen rather than an evening with a bank statement.
- You pay a manager. Can you see what they did?
- Leads handled, how fast they answered, what converted. From the record, not from their summary of it.
- Which of your clients are still short?
- One definition of unpaid across every screen, and the late ones chased on a schedule with the message already written.
- Did anybody actually go to that job?
- When it was taken, when it started, when it finished, and the photos from while they were there.
- Are you pricing the work right?
- What you quoted sits next to what it took. After a dozen jobs you are pricing from your own history instead of hoping.
Numbers from what people did, not from what they reported
Most tools tell you what somebody typed into them. These figures come off the work itself: the moment a job was taken, the moment it was started, the moment it was finished, the hours that fall out of that, and the photos attached while the person was standing there.
Nobody writes their own report card. That is the difference between a dashboard you believe and one you argue with.
Per-person performance reporting is on the Business plan. Job records, timings and photo proof are on every plan.
For anyone running a crew
Stop ringing round to fill a job
The job goes to the whole crew at once and the first person free takes it. No calls, no group chat you have to keep track of afterwards.
- 01
You add the job
Client, address, time, price. Thirty seconds, from the van.
- 02
The whole crew sees it
One offer to everyone instead of five messages sent one at a time. Their phone buzzes.
- 03
The first one free takes it
Exactly one person gets it, however many tap at once — and nobody can take a job on top of one they already have.
- 04
You find out without asking
It shows who took it. If nobody does, you hear about it in hours, not on the day.
And your crew does not cost extra
Most tools in this category price per user, and “user” means anyone with a login — your crew, your subcontractors, the person in the office. The bill grows every time you hire.
Here the seats come with the plan. €99 a month covers up to 20 people, and the price is the same whether 20 of them are working today or two.
Built for the way your trade actually works
The same app underneath — but a cleaning round, an emergency callout and a maintenance contract are not the same job. 23 trades, each with its own page. Find yours.
Cleaning and valeting
Recurring rounds where before-and-after is the whole sale.
- cleaning business softwareFor cleaning businesses
- Airbnb cleaning softwareFor Airbnb turnover teams
- window cleaning softwareFor window cleaning rounds
- carpet cleaning softwareFor carpet and upholstery cleaning businesses
- commercial cleaning softwareFor commercial cleaning contractors
- oven cleaning softwareFor oven cleaning businesses
- pressure washing softwareFor pressure washing businesses
- car detailing softwareFor mobile detailing and valeting businesses
Repair and callouts
Someone is waiting. The job has to reach whoever is free, now.
- plumbing softwareFor plumbing businesses
- electrician softwareFor electrical contractors
- handyman softwareFor handyman and property maintenance businesses
- HVAC softwareFor HVAC and heating businesses
- appliance repair softwareFor appliance repair businesses
- locksmith softwareFor locksmiths
- garage door repair softwareFor garage door companies
- mobile mechanic softwareFor mobile mechanics
Property and grounds
Seasonal work, contracts, and jobs attached to a building.
- landscaping softwareFor landscaping and gardening businesses
- pest control softwareFor pest control businesses
- painting and decorating softwareFor painting and decorating businesses
- property maintenance softwareFor property managers and letting agents
- gutter cleaning softwareFor gutter cleaning businesses
- pool service softwareFor pool service businesses
- chimney sweep softwareFor chimney sweeps
Not listed? It still fits if the work arrives as a job with a client, a price and a date — that is the whole test.
Four things that run the business
Not a job tracker with invoicing bolted on. The pipeline, the money, the crew and the advice are one system.
Money in motion
Pipeline
Every opportunity on one board, from first contact to cash collected. Leads arrive by hand, from your ad platforms, or from an accepted quote — nothing sits in a message thread.
Made, spent, owed
Money
Quotes become invoices, invoices take part payments and card payments, expenses carry receipts. One definition of unpaid, so no two screens disagree about the same month.
The hands that do the work
Team
Owner, manager and worker roles. Workers get a phone-first view of their own jobs with claim, timer and photo proof, and need no training to use it.
Over your own numbers
AI assistant
Ask it which leads to chase, what a quote should cost, who owes you money, what the month actually did. It reads your data and advises — it does not pretend to do the work.
Everything the job needs, in one app
Stop paying for five tools that do not talk to each other.
Clients that remember
Every job, quote and invoice against the client, with what they still owe you on the same screen.
Money in and money out
Income and expenses, split by job or general, receipts photographed and attached as you go.
Reports your accountant can use
Tax report, profit by job and client, exported to Excel, CSV or PDF at the end of the quarter.
See the trend, not just today
Revenue, expenses and profit by day, week, month or year — so a bad week reads as a bad week, not a crisis.
A crew, when you have one
Invite people, set what they can see, and let workers claim jobs, run a timer and upload proof from their own phones.
Built in, not sold separately
An assistant that has read your books
It sees your pipeline, your invoices, your expenses and your crew — and answers the questions a good business partner would.
- “Who owes me money and how late are they?”
- “Which of these leads should I ring first?”
- “Am I actually making anything on recurring cleans?”
- “Photograph this receipt and file it against yesterday's job.”
Ask by typing, by voice, or by photographing something. It advises and drafts — you stay the one who decides. Included from the €19 plan, not held back for an enterprise tier.
Written for British paperwork
Set your VAT number and rate once and every invoice carries them. Receipts attach to expenses as you go, so the quarter does not end in a shoebox — the tax report exports to Excel, CSV and PDF in the shape your accountant or your MTD-compatible filing software wants.
VATMTDHMRCCIS
Built for service businesses working in London, Manchester, Birmingham, Leeds, Glasgow and Bristol — a one-van round or a crew of ten.
Simple pricing. No surprises.
14 days free on Autopilot, no card required. Change plan or cancel any time.
Plans are charged in euro. GBP figures are an approximate guide only — your card issuer sets the rate you actually pay.
Solo
Work, instead of doing paperwork
€19/mo
≈ £16 /mo
€16/mo billed yearly
One person
- Clients, pipeline and calendar
- Quotes, invoices and expenses
- AI assistant — ask, dictate, or photograph a receipt
- Reports and export for your accountant
Most popular
Autopilot
The app does the chasing, not you
€49/mo
≈ £42 /mo
€41/mo billed yearly
Up to 5 people
- Everything in Solo
- Chases unpaid invoices for you, on a schedule
- Confirms tomorrow's jobs with the client
- Pay-now link on every invoice
Team
Keep everyone pointed the right way
€99/mo
≈ £84 /mo
€83/mo billed yearly
Up to 20 people
- Everything in Autopilot
- Worker app — claim, timer, photos
- Permissions per person
- Shared calendar and who is free when
Business
See where the money leaks
€199/mo
≈ £169 /mo
€166/mo billed yearly
Up to 50 people
- Everything in Team
- Profit by service, client, worker and location
- Manager performance — leads handled, response time, conversion
- Worker performance — on time, complaints, rework
Questions people ask
Does OlasBoard work with Making Tax Digital?
OlasBoard is not an MTD filing bridge and does not submit to HMRC directly. What it does is keep the records that feed the return: VAT-rated invoices, categorised expenses with receipts attached, and a tax report that exports to Excel, CSV and PDF for your accountant or your filing software.
What currency am I charged in?
Plans are charged in euro. Sterling figures shown on this page are an indication so you can size the cost — the amount on your statement will be the euro price converted by your card issuer.
Can I use it on site, without a laptop?
Yes. It is built phone-first: quote from the van, photograph a receipt, start and finish a job, and send the invoice before you have driven home.
Does it handle subcontractors?
You can add team members with a Worker role who see only their own jobs, claim work, run a timer and upload before-and-after photos. CIS deductions are not calculated for you — that stays with your accountant.
Can I import what I already have?
Yes. There is a spreadsheet import for clients and jobs, so you are not retyping a customer list to get started.
Choose your region
Stop running the business
out of your head
14 days of the Autopilot plan, free. No card, no call, no setup project — you can have your first quote out this afternoon.
Or try the demo logins first — they run on sample data and never touch a real account.