Visual job pipeline
Lead → Booked → In Progress → Done → Paid. Drag a job across, and everything downstream follows.
Pool service software for a weekly round
The same pools every week and the repairs that actually carry the margin, in one pipeline. Chemicals and hours sit against each visit, so a pool has a number for the season instead of a feeling.
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- Margin per pool, per season
- Recurring visits and repeat invoices
- Repairs quoted from the poolside
- Technicians included in the plan
What a round hides
“The round lives in my head and in a notebook.”
Pools go in as properties and visits recur on the calendar. The week exists on a screen, so somebody else can run it when you are away.
“I do not know which pools are worth keeping.”
Hours and chemicals attach to the visit, and visits attach to the pool. A pool twenty minutes further out at the same monthly price stops looking the same by the end of the season.
“Chemical costs vanish into one big monthly number.”
Photograph the receipt and put it against the visit or the property. Then the cost is where the work is, not in a pile called “supplies”.
“Repairs get quoted verbally and forgotten.”
A pump or heater quote goes out as a PDF from the poolside and stays in the pipeline until it is answered. Repairs are where the margin is; they should not depend on remembering a conversation.
“Cover when someone is off means a phone tree.”
Offer the visits. Everyone free sees them at once and the first person takes each one, with overlaps and impossible travel refused automatically.
“Every technician is another licence.”
Seats come with the plan, which matters in a trade that doubles its headcount for four months.
A week on the round
- Mon 07:30The week is already on the calendar, pool by pool.
- Mon 09:00A technician claims two extra visits to cover a day off.
- Tue 11:20Chlorine and acid photographed as a cost against the visits they went into.
- Wed 14:00Failing pump quoted from the poolside, PDF out before leaving.
- Fri 17:00The round is invoiced in one pass, repeating monthly from here.
- Season endMargin per pool, and which repairs paid for the round.
The real problem is not knowing what is going on in your own business
Everything else follows from that. If you cannot see it, you cannot price it, chase it, or tell who is carrying the work.
- Do you actually know what you made last month?
- Not turnover — what was left. Income, costs and the margin on every job in one place, so the answer is a screen rather than an evening with a bank statement.
- You pay a manager. Can you see what they did?
- Leads handled, how fast they answered, what converted. From the record, not from their summary of it.
- Which of your clients are still short?
- One definition of unpaid across every screen, and the late ones chased on a schedule with the message already written.
- Did anybody actually go to that job?
- When it was taken, when it started, when it finished, and the photos from while they were there.
- Are you pricing the work right?
- What you quoted sits next to what it took. After a dozen jobs you are pricing from your own history instead of hoping.
Numbers from what people did, not from what they reported
Most tools tell you what somebody typed into them. These figures come off the work itself: the moment a job was taken, the moment it was started, the moment it was finished, the hours that fall out of that, and the photos attached while the person was standing there.
Nobody writes their own report card. That is the difference between a dashboard you believe and one you argue with.
Per-person performance reporting is on the Business plan. Job records, timings and photo proof are on every plan.
For anyone running a crew
Stop ringing round to fill a job
The job goes to the whole crew at once and the first person free takes it. No calls, no group chat you have to keep track of afterwards.
- 01
You add the job
Client, address, time, price. Thirty seconds, from the van.
- 02
The whole crew sees it
One offer to everyone instead of five messages sent one at a time. Their phone buzzes.
- 03
The first one free takes it
Exactly one person gets it, however many tap at once — and nobody can take a job on top of one they already have.
- 04
You find out without asking
It shows who took it. If nobody does, you hear about it in hours, not on the day.
And your crew does not cost extra
Most tools in this category price per user, and “user” means anyone with a login — your crew, your subcontractors, the person in the office. The bill grows every time you hire.
Here the seats come with the plan. €99 a month covers up to 20 people, and the price is the same whether 20 of them are working today or two.
Everything the job needs, in one app
Stop paying for five tools that do not talk to each other.
Clients that remember
Every job, quote and invoice against the client, with what they still owe you on the same screen.
Money in and money out
Income and expenses, split by job or general, receipts photographed and attached as you go.
Reports your accountant can use
Tax report, profit by job and client, exported to Excel, CSV or PDF at the end of the quarter.
See the trend, not just today
Revenue, expenses and profit by day, week, month or year — so a bad week reads as a bad week, not a crisis.
A crew, when you have one
Invite people, set what they can see, and let workers claim jobs, run a timer and upload proof from their own phones.
Built in, not sold separately
An assistant that has read your books
It sees your pipeline, your invoices, your expenses and your crew — and answers the questions a good business partner would.
- “Who owes me money and how late are they?”
- “Which of these leads should I ring first?”
- “Am I actually making anything on recurring cleans?”
- “Photograph this receipt and file it against yesterday's job.”
Ask by typing, by voice, or by photographing something. It advises and drafts — you stay the one who decides. Included from the €19 plan, not held back for an enterprise tier.
Simple pricing. No surprises.
14 days free on Autopilot, no card required. Change plan or cancel any time.
Solo
Work, instead of doing paperwork
€19/mo
€16/mo billed yearly
One person
- Clients, pipeline and calendar
- Quotes, invoices and expenses
- AI assistant — ask, dictate, or photograph a receipt
- Reports and export for your accountant
Most popular
Autopilot
The app does the chasing, not you
€49/mo
€41/mo billed yearly
Up to 5 people
- Everything in Solo
- Chases unpaid invoices for you, on a schedule
- Confirms tomorrow's jobs with the client
- Pay-now link on every invoice
Team
Keep everyone pointed the right way
€99/mo
€83/mo billed yearly
Up to 20 people
- Everything in Autopilot
- Worker app — claim, timer, photos
- Permissions per person
- Shared calendar and who is free when
Business
See where the money leaks
€199/mo
€166/mo billed yearly
Up to 50 people
- Everything in Team
- Profit by service, client, worker and location
- Manager performance — leads handled, response time, conversion
- Worker performance — on time, complaints, rework
pool service software — questions
Does it optimise my route?
No. It schedules the visits and shows you the day; the order you drive them in is yours. It does stop a technician taking two visits that overlap, or one they cannot physically reach in time.
Can I see what one pool costs me?
Yes. Pools are properties, visits attach to them, and hours and chemicals attach to visits — so a pool has its own spend and margin over the season.
Does it track chemical stock or water readings?
No. Chemicals are costs against a visit, and readings can go in the notes, but there is no stock control and no structured water-chemistry log.
Can invoices repeat with the round?
Yes. Recurring visits and repeating invoices are set up once rather than retyped each month.
Can I quote a repair on site?
Yes, as a PDF from the phone with your line items and terms. It sits in the pipeline until it is accepted or lost.
Do I pay per technician?
No. Seats are included in the plan.
Stop running the business
out of your head
14 days of the Autopilot plan, free. No card, no call, no setup project — you can have your first quote out this afternoon.
Or try the demo logins first — they run on sample data and never touch a real account.